Executive Support
Supported By Rebecca is not about the hard sell! We want to get to know our clients, learn about their business and provide solutions to their needs. If we are not the right support service for you, we will try and find you the right one.
At Supported by Rebecca, Executive Support is at the core of what I do. My goal is to help busy leaders regain control of their time and focus by taking care of the day-to-day responsibilities that can slow them down. As a Virtual Executive Assistant, I provide seamless support that fits around your work schedule, priorities and personal style. Whether you are based in the United Kingdom or working internationally, I can support you across time zones, ensuring your working day runs smoothly, no matter where you are.
With experience supporting senior leaders across London, the South of England and international locations including Europe, Canada and Malaysia, I understand how to operate within fast-paced, demanding environments where attention to detail and discretion are essential.
I provide comprehensive support to executives and individuals, designed to save time, reduce stress and ensure that day-to-day responsibilities are managed efficiently. My services are tailored to the specific needs of each client and include both professional and personal support.
Diary and Time Management
I manage diaries to reflect priorities and commitments, ensuring that time is allocated effectively and that there is space for essential focus periods. I organise reminders and forward planning to keep schedules manageable.
Email and Communication Management
I monitor and organise email inboxes, responding with relevant information or templates when appropriate, and ensuring important messages are highlighted and actioned. I liaise with colleagues, stakeholders, suppliers and clients to maintain smooth communication across multiple channels.
Travel and Event Arrangements
I arrange travel and accommodation, including flights, hotels and local transfers, and prepare clear itineraries tailored to preferences. I organise meetings, events and room bookings, coordinating across multiple calendars and managing invitations, apologies and declarations of interest.
Document Preparation and Office Administration
I prepare reports, presentations and written communications. I support policies and procedures by proofreading, formatting, re-wording and adding company branding where necessary. I produce meeting materials, create forward agendas and manage committee correspondence. I also take minutes, type dictation, manage actions and record resolutions.
Financial and Procurement Support
I manage expenses, organise digital receipts and ensure timely submission according to company finance processes. I raise purchase orders, track expenses, manage invoicing and coordinate supplier orders. I also oversee insurances and renewals for both business and personal requirements.
Recruitment and Human Resources Support
I assist with recruitment, interviews, employment offers and contract preparation. I provide support in scheduling internal audits, attending opening and closing meetings, collecting managers’ comments, managing recommendations and tracking progress.
Research and Advisory Tasks
I conduct research, summarise findings and provide practical recommendations. I also support property and facilities management for company and personal assets.
Personal Assistance
I offer personal support including organising social appointments, utility bills, food shopping, household services, gift purchases, pet care and child-friendly activities. I research educational providers and other personal needs. I also assist in finding suppliers, negotiating rates and managing contractual terms.
Gatekeeping and Strategic Support
I act as a gatekeeper, budget holder and sounding board. I prioritise tasks, manage incoming queries, calls and messages, and ensure that the client can focus on strategic decisions.
Using Artificial Intelligence to Enhance Efficiency
I integrate artificial intelligence tools into my work where appropriate to streamline tasks and improve efficiency. This enables faster delivery and greater cost-effectiveness for clients. I am transparent about my use of AI and ensure it complements the personal, thoughtful support that only a human Virtual Assistant can provide. I recognise the limitations of AI and prioritise professional judgement, discretion and quality in every task.
